VET Application Process

This course guide outlines an extensive selection of VET programs available to students at IMVC cluster schools for 2023, as facilitated by IMVC.

Please note that any arrangements in the VET course guide once printed regarding times, venues and course outlines are subject to change and will be confirmed at the course-specific information sessions scheduled for Term 4. Applicants to programs will be notified of changes prior to course commencement, via their school’s VET coordinator or the respective RTO.

Please read the requirements of your selected program carefully.

Five Step Expression of Interest Application for a VET Program

NOTE: Round 1 and Round 2 Expressions of Interest have closed, from Monday 14th November the EOI button will no longer appear on the IMVC Portal, please contact your school for late applications.

STEP 1

Read the course guide and course requirements carefully before selecting your preferred VET program and discuss your selection with your school VET coordinator or careers advisor.

STEP 2

Complete the IMVC VET Endorsement Form. This form is located here or is available from your careers/VET coordinator. It must be submitted to your VET coordinator or careers advisor by the due date as indicated by your school and should not be sent to IMVC.

IMPORTANT: The IMVC application process for Box Hill Institute courses has changed for 2023, schools must apply directly to Box Hill Institute after completing Step 1 and Step 2. Please refer to RTO Application and Enrolment Process (below) for further details.

STEP 3

Register your application online on the 2023 IMVC VET Portal, then click the “Submit a student Expression of Interest” button to register your application.

Attention Schools & Parents: Units 3 & 4/Year 2 students are not automatically enrolled into their second year of the program. Students will need to advise their VET coordinator or careers advisor that they wish to continue their VET program, by the due date as indicated by your school. Schools may advise students to submit an expression of interest for Year 2 or alternatively schools can contact IMVC to re-enrol students in Units 3 & 4/Year 2 of their current course.

Students who do not complete steps 1-3 will not be considered for a VET program facilitated by the IMVC.

STEP 4 

Attend the compulsory Information Session in Term 4 (Information Sessions are for the prospective first-year and/or Units 1 & 2 students only and parents/guardians. Units 3 & 4 students are not required to attend). Dates and times for course-specific Information Sessions will be posted on the IMVC website in Term 3. Please contact your careers/VET coordinator for assistance with these sessions.

Students must attend to better understand their chosen VET program and their responsibilities.

STEP 5

There are course fees associated with each program and applicants are advised to contact their careers/VET coordinator for an estimate of costs. Your school’s careers/VET coordinator and/or RTO will confirm your enrolment by the end of Term 4.

Please Note: Students will be formally enrolled into programs by the respective RTO either in late Term 4, or at the commencement of the following year. Each RTO has a different enrolment process. Please refer to RTO Application and Enrolment Process for further details.

RTO Application and Enrolment Process

Once the VET Endorsement Form and the Expression of Interest are submitted and accepted by the RTO administering the respective VET program, students will need to formally be enrolled. It is imperative that students have their Unique Student Identifier (USI) and Victorian Student Number (VSN). Below is an outline of the application and enrolment processes for each RTO.

RTO/Host School	Enrolment Process
Australian College of the Dramatic Arts (ACDA)	It is compulsory that a USI number, D.O.B and an email address is provided in the IMVC Expression of Interest. An electronic internal enrolment form from ACDA will be emailed to be completed prior to the commencement of the course. Student Indemnity paperwork will be forwarded at the commencement of the class.
Box Hill Institute	The IMVC application process for Box Hill Institute courses has changed for 2023. Schools and students should complete Step 1 and Step 2 including the VET Endorsement Form first. Schools must then apply directly to Box Hill Institute via the Box Hill VET Portal. Box Hill Institute has identified IMVC member schools and all applications received for courses offered through the IMVC will be automatically registered as IMVC applications. Box Hill Institute will then send application information back to IMVC updated at the end of first-round EOIs on the 16th of September. Schools will be able to monitor the status of applications on the Box Hill Institute VET Portal. Schools that require access to the Box Hill Institute VET portal should email vetdss@boxhill.edu.au and they will be provided with login details. It is compulsory that an accurate student and parent email address is provided. Student enrolment will not be completed by Box Hill if valid email addresses are not supplied.
Holmesglen Institute	Initial applications through IMVC. Do not apply directly to Holmesglen. Enrolment completed at the first class in 2023 as per all Holmesglen enrolments. Students to bring USI and additional documents as advised by departments to the first class to complete enrolment. In 2023, Laboratory Skills and Allied Health Assistance students will be screened for suitability via an internal assessment, please view the course pages for more information.
Inner Melbourne VET Cluster Swinburne Senior Secondary College	Enrolment information will be discussed at the Information Sessions and enrolments are also completed on the first day of class.
Northern College of the Arts and Technology (NCAT)	Acceptance is subject to NCAT having received 2023 Enrolment Form, Student Support Form (if required) and valid USI no later than the last Friday of Term 3, 2022
Collarts COSAMP  IVET Institute The Academy of Interactive Entertainment Ltd The Dance Training Organisation	Students enrol on the first day of class. Student USIs will be required on this day.
CERES	Enrolling students are encouraged to attend the Open Day (date in October TBC) where enrolment paperwork will be provided.  Students are required to complete an enrolment form and photo permission form both of which must be signed by parents/guardians where students are under 18.  Student Needs Assessment forms are provided to the relevant school for them to indicate LLN levels and advise of any student support needs.
Kangan Institute	Students are not required to complete an enrolment form. All student details are communicated to Kangan Institute by IMVC.
Melbourne City Institute of Education Pty. Ltd. as Trustee for MCIE Unit Trust	Students complete enrolment online, using any computer or mobile device. An LLN Quiz will be conducted, this must be completed on a computer, laptop or tablet. Parents/Carers provide permissions via an online form.
Mayfield Education Inc	Language, Literacy & Numeracy (LLN) robot test to be completed for Year 1 students or any new enrolments to Mayfield Education. Mayfield VETDSS enrolment form to be submitted with school, parent and student signatures.
Ringwood Secondary College trading as Ringwood Training	Students are emailed enrolment paperwork (enrolment form, RT shirt size form & photo permission form)  to be completed and signed by the student & parent/guardian electronically via DocuSign. Students must attend VET Orientation (approx. Nov 2022) to view the place of training.
William Angliss Institute	Students must submit their IMVC Expression of Interest first. Students must then apply to William Angliss through their school VET/Careers Coordinator who will provide them with the enrolment web link to the online enrolment application. Students must provide an official statement of results from their first-year VET program, along with their USI number and form of ID (full-colour Birth Certificate or Passport).
Tristar Aviation Company Pty Ltd	Students must submit their IMVC Expression of Interest first, once this is confirmed students will be contacted with information regarding the deposit, Terms and conditions, and contract to finalise their enrolment.